Office and Compliance Coordinator

Location: Ely
Salary: up to £40,000
Job Type: Full Time, Permanent
Sector: Admin & Customer Service, Executive

Xpert Resourcing are working with an established business based close to Ely who are looking to recruit an experienced Office & Compliance Coordinator into the team. This is a varied and important role within the business, supporting the day-to-day administration, HR, employee compliance, systems and Health & safety Functions. The successful candidate will need to be highly organised, proactive and confident working across multiple areas of the business.

Duties to Include:

• Managing and maintaining the company’s bespoke computer system, including processing weekly timesheets, maintaining sites and users, digital filing and resolving technical issues.
• Liaising with contractors.
• Maintaining accurate employee records, personnel files and HR documentation, including updating Sage and the company computer system.
• Preparing offer letters, new starter documentation and employment contracts, coordinating inductions.
• Recording holidays and maintaining absence and holiday records, along with providing weekly holiday information to the office team and Managers.
• Booking employee and operative training courses and maintaining training certificates, cards and the company Training Matrix.
• Monitoring training.
• Distributing company Safety Memos and Safety Alerts and maintaining records of health & safety communications.
• Updating, distributing and filing company policies and providing administrative support for ISO and other audits.
• Supporting Finance and Health & Safety departments with audit preparation, documentation, data and policies.
• Providing general day-to-day administrative support across the business and maintaining accurate electronic and hard-copy filing systems.

Experience/Skills Required:

• Proven experience within a similar office administration, HR, compliance or coordination role.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience of maintaining accurate employee records and handling confidential HR documentation.
• Good IT skills and confidence using computerised systems and databases.
• Experience of working across multiple departments and liaising with colleagues at all levels.
• Ability to manage multiple priorities, meet deadlines and work proactively with minimal supervision.
• Experience within HR, compliance, training, health & safety or fleet administration would be advantageous.

Hours of Work:

Monday to Friday – 09.00 – 17.00

If you have not received a response within 5 working days, unfortunately your application has been unsuccessful. Xpert Resourcing Ltd is acting as an Employment Agency for this Permanent vacancy.